DBS Disclosures

Applying for Disclosure and Barring Service (DBS) checks


Our DBS check service is provided by Due Diligence Checking Ltd (DDC) who use a list of verifiers provided by our Baptist Union.

From the 1st June the Baptist Union has removed all ministers and church secretaries from the list of DBS verifiers sent to DDC, unless they have been confirmed by the church as continuing in the verifier role.

Notification of this change was sent out to churches with the annual returns request in January 2018. The letter asked that churches advise BUGB if their minister and/or church secretary is acting as a verifier.

In previous years, the minister and church secretary of Baptist Churches in membership with BUGB have been automatically enrolled as DBS Verifiers. However, it is recognised that this is a role that is often fulfilled by others in the church.  From now on when BUGB are notified of a change to the minister or church secretary at a church, a verifier change form will be sent out to be completed and returned if the church would like that person to be a DBS Verifier.

If you would like to add names to the list of DBS verifiers for your church then please complete the Verifier changes form available from the Baptist Union website. This should be returned to Denise Moore dmoore@baptist.org.uk or by post to Denise Moore, Baptist Union of Great Britain, Baptist House, 129 Broadway, Didcot, Oxfordshire, OX11 8RT.

If you act as a DBS verifier for your church and have any questions relating to the DBS process, please contact DDC on 01162 603055 or email contact@ddc.uk.net. Their customer support team will be very happy to talk with you. Alternatively, you can visit the Baptist section of the DDC website for more information including Quick Start Guides for their system: www.ddc.uk.net/baptists


Last year, 2018, the Baptist Union paid £15,000 in fees on applications for DBS applications which were subsequently withdrawn. This is a waste of Home Mission funds!

Please remember: DBS checks are free for volunteers in our Churches, but every time an application for a volunteer DBS is begun… even just putting someone’s name on the online form… BUGB (Home Mission) pays out £12!

Eligibility for DBS Disclosures

Broadly speaking those who are eligible for Enhanced level Disclosures are those who are engaged in teaching, training, caring or supervisory roles or those who are their managers – this includes the relevant trustees (not necessarily all).

Other people may fall within eligibility for Standard Disclosures but this does not involve people such as administrators, caretakers, receptionists, property stewards or key holders who do not have direct contact with those who are in the vulnerable groups. A similar situation pertains for church coffee shops, etc – contact with child customers is not deemed to be sufficiently close to bring one into the eligibility criteria for a Disclosure.

All Ministers/Pastors require an up-to-date DBS disclosure for working in our Churches.

For an accredited minister or nationally recognized pastor ‘the appropriate agency’ for applying for this is the National Safeguarding Team of the Baptist Union. This enhanced disclosure must be undertaken by the Heart of England Baptist Association (HEBA) through DDC on behalf of the National Safeguarding Team.

For other ministers ‘the appropriate agency’ will be your enhanced disclosure service provider unless you use the Union’s DBS disclosure service. In this case, the disclosure should be undertaken by the church and the certificate will be provided by DDC.